Appointment / Confirmation Letter
Issued on joining (or on confirmation after probation) — formalises the employment relationship and references the company's policies.
Editable letter[COMPANY LETTERHEAD] Date: [DD/MM/YYYY] [EMPLOYEE NAME] Employee ID: [EMP ID] Dear [EMPLOYEE NAME], Subject: Letter of Appointment With reference to your application and the interviews you had with us, we are pleased to appoint you as [DESIGNATION] in the [DEPARTMENT] department of [COMPANY NAME], with effect from [DATE OF JOINING], on the following terms and conditions: 1. Remuneration: Your compensation shall be as detailed in Annexure A, subject to statutory deductions (TDS, PF, ESI, Professional Tax as applicable). 2. Duties: You shall perform the duties assigned to you diligently and shall not engage in any other employment or business during your tenure without prior written consent. 3. Confidentiality: You shall keep confidential all proprietary information of the Company and its clients, during and after your employment. 4. Working Hours & Leave: As per the Company's HR policy, as amended from time to time. 5. Notice Period: Either party may terminate this employment by giving [30/60/90] days' written notice or salary in lieu thereof. 6. Governing Law: This appointment is governed by the laws of India, and disputes shall be subject to the jurisdiction of the courts at [CITY]. Please sign the duplicate copy of this letter as a token of your acceptance. For [COMPANY NAME], _____________________ [NAME], [Designation] I accept the above terms and conditions. _____________________ [EMPLOYEE NAME] Date: [DD/MM/YYYY]
Using this template as part of setting up or running your business? We also handle Payroll Management — done properly, the first time.
More HR & Employment templates
Job Offer Letter
A clean, professional offer letter covering role, CTC, joining date and standard terms — ready to send to your selected candidate.
Employee Non-Disclosure Agreement
Protects your confidential information, client data and IP when onboarding an employee — a concise, enforceable one-way NDA.
Experience & Relieving Letter
Issued on an employee's exit — confirms tenure, designation and clearance, and thanks them for their service.
Disclaimer: This template is a general draft provided for convenience and does not constitute legal advice. Replace all [BRACKETED] placeholders and have important contracts reviewed by a qualified CA/CS or lawyer before signing. Company Avenue Advisory accepts no liability for its use as-is.