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The Employees' Provident Fund Organisation (EPFO) administers the PF scheme, a mandatory provident fund for Indian employees. Businesses with 20 or more employees (or 10 or more in certain industries) must register with the EPFO and contribute towards their employees' retirement savings.

Benefits of PF Registration:

  • Employee Retirement Savings: Secure your employees’ future by contributing to their individual PF accounts, fostering loyalty and commitment.
  • Reduced Employee Turnover: Demonstrates your commitment to employee well-being, lowering the risk of turnover and talent loss.
  • Tax Benefits: Both employers and employees enjoy tax benefits on PF contributions, making it a cost-effective benefit.
  • Compliance with Legal Requirements: Avoid penalties and legal repercussions by ensuring registration and adherence to EPFO regulations.
  • Businesses with 20 or more employees (10 or more in some industries) drawing wages up to Rs. 21,000 per month are generally eligible for mandatory registration.
  • Specific industries and sectors like factories, shops, hotels, educational institutions, and more are covered under the PF scheme.
Features of PF Registration
  • Employer and Employee Contributions: Both parties contribute a percentage of the employee’s salary towards their PF account.
  • Compound Interest Growth: Accumulated contributions earn compound interest, significantly boosting the final retirement corpus.
  • Portability Across Jobs: Employees can transfer their PF account upon changing jobs, safeguarding their retirement savings.
  • Tax Benefits: Tax-exempt contributions and accumulations, reducing tax liabilities for both employers and employees.
Detailed Step-wise Procedure:
  1. Online Registration:
    • Visit the EPFO website and create an account.
    • Fill out the online Employer Registration Form-1.
  2. Document Upload:
    • Upload required documents like PAN card of the establishment, PAN cards of employees, cancelled cheque of the company’s bank account, list of directors and shareholders, and employee attendance register.
  3. Establishment Code Acquisition:
    • Request an establishment code from the EPFO office.
  4. Payment of Deposit:
    • Deposit the initial contribution into the designated EPFO account.
  5. Employee ID Cards:
    • Issue PF account ID cards to all registered employees.
List of Documents Required:
  • PAN card of the establishment
  • PAN cards of all employees
  • Cancelled cheque of the company’s bank account
  • List of directors and shareholders
  • Employee attendance register
  • Establishment code issued by EPFO
  • Additional documents may be required based on specific circumstances.
Additional Information:
  • Compliances After Registration: Regular filing of EPFO returns, payment of monthly contributions, maintaining employee PF records.
  • Employee Access to PF Account: Employees can access their PF account details through the EPFO online portal.

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Common Questions

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PF Registration is the process of obtaining a unique registration number under the Employees' Provident Fund Organisation (EPFO) for employers and establishments to provide employees with retirement benefits and social security.

Employers and establishments having 20 or more employees, engaged in specified industries or activities as per the EPF Act, are liable to obtain PF Registration.

Benefits include provident fund contributions, pension benefits, and insurance benefits for employees and their dependents, ensuring financial security and stability post-retirement or during emergencies.

Documents such as PAN card, address proof, registration certificate of the establishment, list of employees, salary details, and bank account details are required for PF Registration.

PF Registration can be obtained within 15 to 20 working days from the date of application submission, subject to verification and approval by the EPFO authorities.

Yes, employers are required to contribute a percentage of their employees' wages towards provident fund contributions, as per the rates prescribed under the EPF Act.

Yes, employers having fewer than 20 employees can voluntarily register for PF to provide retirement benefits and social security to their employees and avail of benefits under the EPF scheme.

Failure to register under PF or non-compliance with PF contribution requirements can attract penalties, fines, and legal consequences, as per the EPF Act.

No, employees covered under PF are not allowed to opt out of PF coverage, as it is mandatory for eligible employees as per the EPF Act.

Company Avenue Advisory provides expert guidance and support throughout the PF Registration process, including documentation, application filing, compliance, and liaison with EPFO authorities, ensuring seamless registration and compliance with PF laws.

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PF registration in India is mandatory for businesses with 20 or more employees, ensuring social security benefits for employees under the Employees’ Provident Fund (EPF) scheme. The EPF scheme, governed by the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952, provides financial security and retirement benefits to employees.


The process of PF registration begins with the employer registering on the Unified Portal of the Employees’ Provident Fund Organization (EPFO). The employer needs to provide details such as the business name, address, establishment date, and type of business. Additionally, information about the owner, directors, or partners, along with their identity proofs, must be submitted.


Once the initial registration is complete, the employer receives an Establishment Identification Number (EIN). The next step involves submitting Form 5A, providing details of the business’s legal status, and Form 9, which includes employee details such as name, date of birth, and salary information. It is important to ensure that all employee details are accurate and up to date.


After the submission of necessary documents, the EPFO verifies the information and issues a PF registration certificate. This certificate confirms that the establishment is registered under the EPF scheme, and the employer is responsible for deducting and remitting PF contributions.


Employers must regularly contribute to the PF fund by deducting a portion of the employee’s salary and adding their contribution. The total contribution is 12% of the employee’s salary, with an equal contribution from the employer. These contributions are deposited into the employee’s PF account, providing a savings corpus for the employee’s future.


PF registration offers several benefits to both employers and employees. For employees, it ensures financial security and a retirement fund, along with benefits such as pension and insurance under the Employees’ Deposit Linked Insurance (EDLI) scheme. For employers, PF registration enhances employee satisfaction and compliance with labor laws, avoiding penalties for non-compliance.


In conclusion, PF registration in India is a critical requirement for businesses with 20 or more employees. The process involves registering on the EPFO portal, submitting necessary documents, and ensuring regular contributions to the PF fund. The benefits of social security for employees and compliance with labor laws make PF registration an essential aspect of business operations.

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